How to Plan a Move: Step-by-Step Guide (2026)
From 8 weeks out to move day — a complete timeline with checklists, budgeting tips, and expert advice for Ontario movers.
Your Moving Timeline
Work backwards from your move date. Each phase builds on the last.
- Decide on moving date and confirm with landlord or real estate agent
- Set your total moving budget (labour, truck, packing supplies, storage)
- Research and get quotes from at least 3 moving companies
- Start decluttering — sell, donate, or discard items you won't move
- Notify employer of address change if relocation affects work
- Book your moving company or reserve a rental truck
- Order packing supplies: boxes, tape, bubble wrap, markers
- Begin packing non-essential rooms (storage, seasonal items, books)
- Arrange temporary storage if there's a gap between move-out and move-in
- Notify Canada Post of your address change
- Update address with banks, CRA, Service Ontario, and subscriptions
- Transfer or cancel utilities at old address; set up at new address
- Pack room by room — label every box with contents and destination room
- Arrange childcare or pet care for moving day
- Confirm moving company booking and review contract details
- Pack all but essential daily-use items
- Confirm elevator bookings at condo buildings (both ends)
- Prepare a "first night" box: toiletries, phone charger, bedding, snacks
- Defrost and clean fridge/freezer
- Photograph valuables and electronics for insurance records
- Do a final walkthrough of every room, closet, and cabinet
- Check all appliances are off and windows are locked
- Hand over keys and collect receipts from movers
- Inspect new home before movers unload — document any pre-existing damage
- Set up beds and essentials first so you can rest after a long day
Typical Moving Costs in Ontario (2026)
| Expense | 1-Bedroom | 2-Bedroom | 3-Bedroom |
|---|---|---|---|
| Professional Movers (local) | $400–$800 | $800–$1,600 | $1,400–$2,800 |
| Rental Truck (DIY) | $150–$300 | $200–$400 | $300–$600 |
| Packing Supplies | $80–$150 | $150–$300 | $250–$450 |
| Temporary Storage (1 month) | $80–$150 | $120–$200 | $180–$300 |
| Moving Insurance | $50–$150 | $100–$250 | $150–$400 |
| Contingency (10%) | $75–$140 | $130–$275 | $225–$455 |
Pro Tips to Cut Moving Costs
Move mid-week or mid-month
Rates drop 15–25% on Tuesdays, Wednesdays, and Thursdays vs. weekends.
Collect free boxes
Liquor stores, bookstores, and grocery stores give away sturdy boxes for free.
Declutter before packing
Every item you don't move saves packing time, truck space, and labour cost.
Book movers early
Summer (May–September) is peak season. Book 6–8 weeks ahead for best rates.
Use clothes as padding
Wrap fragile items in t-shirts, towels, and linens — saves on bubble wrap.
Compare 3+ quotes
Moving company rates vary by 30–50% for the same job. Always get multiple quotes.
Frequently Asked Questions
How far in advance should I start planning a move?
Ideally 8–12 weeks for a local move and 3–6 months for a long-distance or cross-country move. The earlier you start, the more moving company availability you'll have and the lower the rates.
What is a realistic moving budget in Ontario?
A local move in Ontario typically costs $800–$2,500 for a 2-bedroom home using professional movers. Add $300–$600 for packing supplies, $200–$500 for storage if needed, and a 10–15% contingency buffer.
Should I hire movers or rent a truck?
For moves under 2 bedrooms or short distances, a rental truck can save $500–$1,000. For larger homes, long distances, or if you have heavy furniture, professional movers are worth the cost for time and injury prevention.
What should go in my "first night" box?
Pack a box you'll open immediately: phone charger, toiletries, a change of clothes, bedding, coffee/kettle, snacks, important documents, and any medications. Label it clearly and keep it with you — not on the truck.
How do I update my address in Canada?
Start with Canada Post mail forwarding, then update: CRA (My Account), Service Ontario (driver's licence, health card), your bank, employer, subscriptions, and any government benefits you receive.
Do I need moving insurance?
Most moving companies offer basic liability coverage (typically $0.60/lb), which is rarely enough. Ask about full-value protection or check if your home insurance covers items in transit. High-value items should be documented with photos.
Need Storage During Your Move?
Bridge the gap between move-out and move-in with flexible short-term storage across Ontario.